Know Exactly Where Your Assets Are, When They Need Inspecting, And Whether They're Costing You Money
Spreadsheet asset registers can't tell you when safety certificates expire, where equipment is currently located, or why maintenance costs keep rising. Onos provides a centralised asset directory with automated inspection scheduling, maintenance tracking, and cost visibility—reducing equipment risk whilst improving utilisation and compliance.
Built For Every Role
From site operators to finance directors, Onos delivers the asset visibility you need
For Site-Based Staff
Problem:
You waste hours each week tracking down equipment, checking whether safety certificates are valid, and wondering whether the excavator that arrived yesterday has actually been inspected. Lost or uncertified equipment creates project delays and safety risks.
Solution:
Onos gives every asset a QR code you can scan to instantly see its inspection history, certifications, current location, and scheduled maintenance. Pre-start checklists on your phone take 2 minutes to complete and automatically update the asset record—ensuring compliance whilst giving you confidence that equipment is safe to operate.
For Office Admin Staff
Problem:
You're managing asset data across hire company spreadsheets, paper certificates in filing cabinets, and email chains about maintenance schedules—meaning you discover expired safety certificates the day an HSE inspector visits or hire equipment that's already on another site.
Solution:
Onos maintains a single asset directory for owned and hired equipment with automated alerts before certificates expire, scheduled inspections come due, or hire periods end. Track costs by asset, analyse utilisation rates to inform purchase vs. hire decisions, and generate compliance reports showing all equipment is certified and maintained—without manual data compilation.
For Senior & Board-Level Staff
Problem:
Equipment represents significant capital investment, but you have no visibility into utilisation rates, maintenance costs, or compliance status across your portfolio—creating financial waste, liability risk, and potential HSE penalties if uncertified equipment is used.
Solution:
Onos provides enterprise-wide asset analytics showing total fleet value, depreciation, maintenance costs per asset type, and utilisation rates by site. Identify underused equipment that should be sold or hired out, flag assets with excessive maintenance costs that warrant replacement, and demonstrate to insurers and regulators that all equipment is maintained and inspected systematically.
How It Works
Four steps to complete asset visibility and control
Build Your Asset Register
Import existing asset data via CSV upload or create records manually. For each asset, capture make/model, serial number, purchase date, safety certificate expiry, and training requirements. Owned and hired assets are managed in separate directories but using consistent workflows.
Schedule Inspections & Maintenance
Configure inspection frequencies (daily pre-start checks, weekly inspections, annual safety certifications) and maintenance schedules. Onos automatically creates inspection tasks and sends reminders to responsible individuals before they're due.
Complete Mobile Inspections
Operators scan asset QR codes and complete pre-start checklists on their phones before using equipment. Inspections capture condition ratings, photo evidence of defects, and automatically raise corrective actions for issues identified. All inspection history is stored against the asset record.
Track Costs & Optimise Fleet
Record maintenance costs, hire charges, and repair invoices against asset records. Analytics reveal total cost of ownership, identify expensive assets warranting replacement, and show utilisation rates informing purchase vs. hire decisions.
Features vs Benefits
Real-world use cases showing how Onos transforms asset management
Safety Certification Compliance
Features:
- Automated alerts 30, 14, and 7 days before certificates expire
- Certificate upload and storage against asset records
- Inspection checklists based on equipment type
- Compliance dashboard showing certification status across fleet
Benefits:
Eliminates HSE Penalties
Never use uncertified equipment unknowingly—alerts ensure certificates are renewed before expiry
Audit Confidence
Instant access to all safety certificates and inspection records during HSE inspections
Reduced Liability
If equipment causes incidents, demonstrate systematic maintenance and inspection protocols
Hire Equipment Management
Features:
- Separate directory for hired assets with return date tracking
- Automated alerts before hire periods end
- Cost tracking by asset and hire company
- Integration with supplier performance module
Benefits:
Cost Control
Eliminate unnecessary hire extensions (£200-£500 per occurrence) with timely return reminders
Procurement Intelligence
Compare hire costs between suppliers to inform better negotiation
Prevents Double-Booking
See which site currently has hired equipment before requesting transfers
Fleet Optimisation & Capex Decisions
Features:
- Utilisation tracking showing days in use vs. idle
- Maintenance cost analysis by asset type
- Depreciation calculations based on purchase date and value
- Total cost of ownership (purchase + maintenance + repairs) reporting
Benefits:
Capital Efficiency
Identify underutilised owned equipment (less than 40% utilisation) that should be sold or hired out
Replacement Timing
Data-driven decisions on when to replace aging equipment based on maintenance cost trends
Business Case Support
Comprehensive cost data supports capex submissions with finance directors
"Quickly access information and automate daily tasks to improve efficiency, compliance and safety standards."
— Onos Asset Module Description, 2025
Owned & Hired Asset Management
Single system for both asset types with type-specific workflows
QR Code Integration
Print QR codes to attach to equipment—scan to access records instantly
The Difference Is Clear
See how Onos transforms your asset management approach
| Spreadsheet Asset Registers | Onos Asset Management |
|---|---|
| Finding asset history takes 10-15 minutes | Scan QR code—instant access to complete record |
| Certificate expiry discovered when HSE inspectors arrive | Automated alerts 30 days before expiry |
| No systematic pre-start inspection tracking | Mobile checklists with automated scheduling |
| Maintenance costs unknown until year-end | Real-time cost tracking by asset with trend analysis |
| Utilisation guesswork informs capex decisions | Data-driven decisions based on actual usage rates |
See Asset Management in Action
We'll demonstrate how to scan an asset QR code, complete a pre-start checklist on your phone, and see how inspection data populates analytics dashboards showing fleet compliance and utilisation.
Book DemoDownload Pre-Start Checklist Templates
Get our library of equipment-specific pre-start checklists (excavators, telehandlers, MEWPs, vehicles) ready to import into Onos or customise for your fleet.
Download TemplatesCalculate Your Fleet Efficiency ROI
Estimate the financial impact of better asset utilisation, reduced hire overruns, and prevented compliance penalties. Most companies identify £15k-£40k annual savings.
Calculate ROI