Stop Incidents Before They Happen—Not Just After They're Reported
Paper-based incident reporting means slow responses, lost details, and missed opportunities to prevent the next accident. Onos captures incidents and near-misses instantly from any device, enabling root cause analysis and RIDDOR compliance whilst your team focuses on keeping people safe.
Built For Every Role
From site workers to board members, Onos delivers the incident management you need
For Site-Based Staff
Problem:
Reporting incidents means finding the right form, filling it in by hand, and hoping someone in the office will actually act on it. By the time you finish, critical details have been forgotten and the hazard that caused it is still present.
Solution:
Onos lets you report incidents in under 2 minutes from your phone—complete with photos, location data, and voice notes. You'll receive notifications when actions are assigned and can see exactly what's being done to prevent similar incidents.
For Office Admin Staff
Problem:
You're chasing incomplete incident forms, manually typing handwritten reports into spreadsheets, and struggling to identify patterns when data is scattered across email, SharePoint, and filing cabinets. RIDDOR deadlines loom whilst you're still trying to establish basic facts.
Solution:
Onos captures structured incident data at source—no missing fields, no illegible handwriting, no duplicate entry. Automated workflows route reports to the right people, and you'll meet RIDDOR reporting deadlines with time to spare.
For Senior & Board-Level Staff
Problem:
You need to demonstrate to clients, insurers, and regulators that you're proactively managing safety—but your Accident Frequency Rate is backward-looking, and you have no visibility into near-miss trends that predict future incidents.
Solution:
Onos reveals leading indicators of risk across your entire operation. See which sites, contractors, and activities generate the most near-misses. Identify systemic issues before they result in lost-time injuries.
How It Works
Four simple steps to transform incident management
Instant Reporting
Workers capture incidents and near-misses from the Onos mobile app or by scanning a site QR code. The form takes less than 2 minutes to complete and works offline.
Automated Routing & Investigation
Reports immediately notify the relevant site manager and safety lead. Built-in workflows guide root cause analysis using the 5 Whys or Fishbone methodology.
Corrective Actions & Tracking
Assign actions to individuals or teams with due dates. Automated reminders ensure nothing falls through gaps. Track completion status in real-time.
Pattern Recognition & Prevention
Onos analytics highlight recurring incident types, high-risk activities, and problematic contractors—enabling proactive interventions that reduce Accident Frequency Rates by an average of 30%.
Real-World Use Cases
See how Incident Management solves specific challenges across your organisation
RIDDOR Compliance
Features:
- Automatic RIDDOR classification based on incident details
- 10-day reporting countdown with escalation alerts
- Pre-populated RIDDOR forms with required information
- Complete audit trail from initial report to HSE submission
Benefits:
Compliance Confidence:
Never miss a RIDDOR deadline or face HSE penalties
Time Saving:
Reduce RIDDOR reporting time by 85%—from 4 hours to 30 minutes per incident
Legal Protection:
Complete, contemporaneous records defend against liability claims
Near-Miss Culture Change
Features:
- Anonymous reporting option to encourage participation
- Positive observation recording (what went right, not just wrong)
- Gamification with performance league tables
- Real-time feedback showing how reports lead to action
Benefits:
Culture Improvement:
Increase near-miss reporting by 400% within 6 months
Risk Reduction:
Every near-miss reported is a lost-time injury prevented
Worker Engagement:
Staff feel heard when they see their reports driving tangible change
Insurance & Client Reporting
Features:
- Automated incident reports with photos and analysis
- Customisable report templates by client
- Trend analysis comparing current vs. historical performance
- Secure client portal access to agreed data
Benefits:
Lower Premiums:
Demonstrate improving AFR trends to secure better insurance rates
Client Retention:
Proactive incident transparency builds trust and secures repeat work
Competitive Advantage:
Digital incident management differentiates you in tender submissions
"Onos has led to a huge upturn in worker participation and is fuelling good practice and a reduction in incident rates. We very much rely on Onos."
Darren Bourke
Group EHS Director, Mac Group
Reduction in Incident Rates
Customers report significant declines in recordable incidents
Faster RIDDOR Turnaround
From incident occurrence to HSE submission in hours
Paper-Based vs. Onos Incident Management
| Paper-Based Reporting | Onos Incident Management |
|---|---|
| Average 4 days from incident to report submission | Reports submitted within 2 hours on average |
| 40% of forms returned incomplete | 100% complete—required fields prevent submission otherwise |
| Root cause analysis happens only for serious injuries | Every incident investigated using proven methodologies |
| Zero visibility into near-miss patterns | Real-time analytics reveal trends before they become injuries |
| Manual RIDDOR classification prone to error | Automatic RIDDOR identification with countdown alerts |
See Incident Management in Action
Schedule a personalised demo where we'll walk through reporting an incident from a worker's phone, conducting root cause analysis, and generating management reports—all configured to your company's incident categories and workflows.
Schedule DemoCalculate Your ROI
Use our ROI calculator to quantify the operational savings and risk reduction you can expect by switching from manual incident reporting to Onos. Most companies see payback within 4 months.
Calculate ROIDownload Customer Case Studies
Read detailed case studies showing how companies like yours reduced incident rates, improved RIDDOR compliance, and transformed safety culture with Onos.
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