Transform Your Supply Chain From Compliance Burden Into Competitive Advantage
Chasing expired insurance certificates, missing safety policies, and poor contractor performance data wastes time and creates risk. Onos automates supplier onboarding, tracks document expiries, and integrates contractor performance with incident, observation, and issue data—enabling procurement decisions based on objective safety records rather than relationships and lowest price.
Supply Chain Challenges Solved
From site staff to senior leadership, Onos addresses supply chain management pain points at every level
For Site-Based Staff
Problem:
Subcontractors arrive on site, and you discover their insurance expired last month, they don't have required method statements, or their workers haven't completed site inductions—meaning you send them away (delaying the programme) or allow them to work (creating liability risk and potential client complaints).
Solution:
Onos prevents non-compliant contractors from accessing sites by requiring valid insurance, health and safety policies, and completed inductions before QR codes are issued. You scan contractor QR codes at site entrances to instantly verify they're approved—eliminating awkward conversations about missing documents and protecting you from liability if their workers cause incidents.
For Office Admin Staff
Problem:
You're managing contractor documents across email, SharePoint folders, and filing cabinets—chasing expired certificates days after they lapsed, manually updating spreadsheets with new insurance details, and producing contractor performance reports from scratch each month for procurement reviews.
Solution:
Onos maintains a single contractor directory with document storage, automated expiry alerts (30, 14, 7 days before expiry), and performance scorecards pulling data from incidents, observations, audits, and quality issues. Automated notifications chase contractors for renewed documents, not you. Generate contractor performance reports in under 5 minutes instead of half a day—freeing time for value-added work whilst maintaining rigorous supply chain standards.
For Senior & Board-Level Staff
Problem:
Poor contractor performance causes incidents, quality defects, programme delays, and client dissatisfaction—but procurement decisions are based on price and relationships rather than objective safety and quality data. You need to demonstrate responsible supply chain management to clients and regulators, but current systems provide no such evidence.
Solution:
Onos provides enterprise-wide contractor performance analytics showing incident rates, observation participation, audit scores, and quality issue volumes by supplier. Identify underperforming contractors warranting performance improvement plans or removal from approved lists. Demonstrate to clients that you procure based on value (safety + quality + cost) rather than price alone. Support Cyber Essentials, SSIP, and ISO 9001 certification requirements with systematic supply chain management evidence.
How It Works
Four steps to transform your supply chain management
Onboard Contractors Systematically
New suppliers complete onboarding forms capturing company details, required insurance, health and safety policies, and relevant certifications. Onos verifies submitted documents against your approval criteria before contractors are added to your approved list.
Track Documents & Certifications
For each contractor, store time-sensitive documents (insurance, SSIP certification, ISO certificates) with expiry dates. Automated alerts notify contractors and your team before documents expire. Contractors with expired essential documents are automatically flagged as "non-compliant" and removed from approved lists until renewed.
Measure Performance Objectively
Onos automatically calculates contractor performance scores using data from across the platform—incident rates, observation submission volumes, audit findings, quality issues raised, and RAMS approval times. Configurable scorecards weight metrics according to your priorities (safety-critical contractors weighted more heavily on safety metrics).
Inform Procurement Decisions
Use performance data during contractor selection, tender evaluations, and annual reviews. Generate contractor comparison reports showing objective performance differences. Implement performance improvement plans for poor performers with specific metrics requiring improvement. Remove persistently poor performers from approved lists with evidence supporting decisions.
Features vs Benefits
Real-world use cases showing how features deliver tangible business value
Use Case: Insurance & Certification Tracking
Features
- Document storage with expiry date tracking
- Automated email alerts to contractors before expiry (30, 14, 7 days)
- Status indicators (compliant, expiring soon, expired) in contractor directory
- Bulk document request capability (chase 50 contractors simultaneously)
Benefits
- ✓Eliminates Liability Gaps: Never unknowingly use contractors with expired insurance (£10k+ penalties if incidents occur)
- ✓Time Saving: Reduce document chasing time by 85%—automation handles reminders
- ✓Audit Confidence: Instant evidence showing all active contractors have current documentation
Use Case: Contractor Performance Scorecards
Features
- Configurable scoring matrix with weighted metrics
- Automatic data pull from incidents, observations, audits, quality issues
- Benchmarking tools comparing contractor performance
- Integration with procurement systems via API
Benefits
- ✓Informed Decisions: Objective data prevents procurement based solely on relationships or lowest price
- ✓Risk Management: Identify high-risk contractors before they cause serious incidents
- ✓Continuous Improvement: Share scorecards with contractors—competition drives performance improvement
Use Case: Pre-Qualification & Tender Evaluation
Features
- Pre-qualification questionnaire templates (SSIP, Constructionline)
- Tender evaluation scorecards incorporating safety performance
- Historical performance data by contractor for similar projects
- Integration with contractor RAMS and training records
Benefits
- ✓Better Selections: Historical performance data reveals whether contractors deliver on safety commitments
- ✓Defensible Decisions: Objective criteria support decisions if unsuccessful bidders challenge outcomes
- ✓Client Confidence: Demonstrate sophisticated contractor management during client audits
"Effective supply chain management is critical to performance, safety, and quality. Reduce cycle time by automating the supplier on-boarding and qualification process and integrating it with other procurement processes."
— Onos Supply Chain Module Description, 2025
Document & Certification Management
Automated tracking with contractor notifications before expiry
Performance Measurement
Objective scorecards using incident, observation, audit, and quality data
Spreadsheet vs Onos Supply Chain Module
| Aspect | Spreadsheet Management | Onos Supply Chain Module |
|---|---|---|
| Document Chasing | 4 hours monthly chasing expired documents | 30 minutes—automation handles reminders |
| Performance Assessment | Contractor performance assessed subjectively ("they seem good") | Objective scorecards using actual incident and quality data |
| Report Generation | Half-day compiling contractor reports for procurement reviews | 5 minutes generating automated reports with current data |
| Document Storage | Documents stored in multiple locations (email, SharePoint, filing cabinets) | Centralised document storage with instant search and retrieval |
| Compliance Verification | Discovering expired insurance when HSE inspectors arrive | Automated alerts prevent contractors working with lapsed documentation |
Ready to Transform Your Supply Chain Management?
Choose the option that best fits your needs
Book Supply Chain Demo
We'll walk through contractor onboarding, demonstrate how performance scores calculate automatically from incident and quality data, and show how procurement teams use scorecards during tender evaluations.
Book DemoDownload Contractor Scorecard Template
Get our proven contractor performance scorecard framework. Customise the metrics and weightings to your organisation's priorities.
Download TemplateCalculate Supply Chain Risk ROI
Estimate the financial impact of preventing poor contractor performance through data-driven selection. Most companies identify £50k-£150k annual savings from reduced incidents, quality defects, and programme delays.
Calculate ROI