Stop Discovering Expired Training Certificates The Day Auditors Arrive
Spreadsheet training matrices can't alert you before certifications expire, can't track which contractors have completed site-specific training, and can't demonstrate competency during incident investigations. Onos provides a centralised training management system with automated expiry alerts, online course delivery, and integration with access control—ensuring only competent people perform safety-critical activities.
Built For Every Role
From site verification to enterprise analytics, Onos addresses training management at every level
For Site-Based Staff
Problem:
Contractors arrive claiming they hold required certifications, but you have no way to verify their claims without phoning their office and hoping someone answers. You discover expired training after allowing people to operate equipment, creating liability if incidents occur.
Solution:
Onos links training records to worker QR codes—scan a contractor's code to instantly see their certifications, expiry dates, and completed site-specific training. Only workers with valid, verified training are issued site access. If a contractor's CPCS card expires next week, you'll know before they arrive on site.
For Office Admin Staff
Problem:
You're tracking training across multiple spreadsheets—one for internal staff, another for contractors, separate sheets for each certification type—with no automated alerts before expiry, meaning you discover lapsed training during audits or after incidents.
Solution:
Onos maintains a single training matrix for internal staff and contractors showing all certification types, expiry dates, and upcoming renewals. Automated alerts notify individuals and managers 60, 30, and 14 days before expiry. Generate reports in seconds—replacing half-day manual compilation with 5-minute automated exports.
For Senior & Board-Level Staff
Problem:
Training represents significant investment (£2k-£5k per person annually), but you have no visibility into whether training is aligned to actual work activities, whether competency gaps exist, or whether training actually reduces incidents.
Solution:
Onos provides enterprise-wide training analytics showing competency profiles by role, sites with training gaps, and whether trained vs. untrained individuals have different incident rates. Demonstrate ROI with data showing competency development reduces accidents.
How It Works
Four steps to comprehensive training management
Build Training Frameworks
Define training types (CSCS, CPCS, first aid, site-specific inductions), validity periods, and role requirements. Create training plans showing which roles require which certifications, enabling competency gap analysis.
Record Training Evidence
Workers upload certification evidence (photos of cards, PDF certificates) via mobile app or secure links. Office staff verify evidence against issuing bodies' databases. Verified training triggers automated expiry alerts.
Deliver Online Courses
Build site-specific training courses using Onos's course creator—combine videos, images, documents, and comprehension quizzes. Workers complete courses on any device, with quiz results determining pass/fail.
Integrate With Access Control
Link training requirements to site access permissions. Workers requiring specific training for certain areas are automatically restricted until they complete required courses. Integration with digital sign-in prevents unauthorised access.
Real-World Use Cases
See how Onos Training Management solves specific challenges
Certification Expiry Management
Features
- Automated alerts 60, 30, 14 days before expiry
- Training matrix showing status across workforce
- Bulk renewal request capability
- Integration with contractor directory (suspend non-compliant contractors)
Benefits
- Eliminates Compliance Gaps: Never unknowingly employ people with expired certifications
- Time Saving: Reduce training administration by 70%
- Legal Protection: Demonstrate current training records with timestamped evidence
Automated Alerts
60, 30, 14 days before expiry
Training Matrix
Complete workforce visibility
Compliance Protection
Timestamped evidence for audits
Course Builder
Video, images, documents, quizzes
Completion Tracking
Pass/fail based on quiz scores
Auto Certificates
Issued upon successful completion
Site-Specific Online Courses
Features
- Course builder with video, image, document, and quiz components
- Completion tracking with pass/fail based on quiz scores
- Read receipts showing engagement with course content
- Automated certificates issued upon successful completion
Benefits
- Consistency: Every worker receives identical training content
- Efficiency: Deliver training before site arrival—productive from day one
- Evidence: Demonstrate training with date/time stamps and quiz results
Competency-Based Access Control
Features
- Training plans defining role requirements
- Integration with digital sign-in (access granted only if requirements met)
- Real-time competency dashboard showing gaps by site
- Risk-based training prioritisation (high-risk activities require current training)
Benefits
- Risk Reduction: Prevent unauthorised operation of equipment or access to hazardous areas
- Regulatory Compliance: Meet CDM Regulations Duty Holder obligations
- Incident Prevention: Competency-based access control reduces incidents by 25-35%
QR Code Verification
Instant competency checks
Access Control
Training-linked permissions
25-35% Incident Reduction
Proven safety improvement
Proven Capabilities
Internal & External Staff
Single system managing employee and contractor training in one unified platform
Online Course Creation
Build and deliver site-specific training with comprehension testing and automated certificates
70% Time Savings
Reduce training administration time with automated expiry tracking and reporting
The Transformation
See exactly how Onos replaces spreadsheet training matrices
| Criteria | Spreadsheet Training Matrices | Onos Training Module |
|---|---|---|
| Expiry Tracking | Discovering expired training during audits | Automated alerts 60 days before expiry |
| Reporting Time | 4 hours compiling monthly training reports | 5 minutes generating automated reports |
| Verification | No way to verify contractor certification claims | Instant verification via QR code scanning |
| Training Delivery | Inconsistent site-specific training via toolbox talks | Standardised online courses with comprehension testing |
| Risk Integration | Training requirements disconnected from risk assessments | Integration showing which training is required for high-risk activities |
Request Training Module Demo
We'll demonstrate building a site-specific training course, show how automated alerts prevent expired certifications, and walk through verification of training records via QR code scanning.
Book DemoDownload Training Matrix Template
Get our role-based training framework showing which certifications are required for common construction, manufacturing, and logistics roles.
Download TemplateTry Course Builder Free
Test the online course creation tool with no commitment. Build a sample site-specific training course and see how quiz functionality ensures comprehension.
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