First Impressions Matter—Make Yours Professional, Efficient, and Paperless
Paper induction packs create admin nightmares, GDPR risks, and terrible first impressions for new starters and contractors. Onos delivers customisable digital inductions that workers complete before arriving on site—saving time, capturing competency records, and generating secure QR credentials that prove compliance.
Solving Induction Challenges for Everyone
Whether you're on site, in the office, or in the boardroom, Onos transforms induction management
For Site-Based Staff
Problem:
You spend 2-3 hours every Monday morning processing inductions for new contractors—photocopying forms, checking licenses, filing paperwork—when you should be focusing on getting the site ready for the week ahead.
Solution:
Onos processes inductions before contractors arrive on site. Workers complete the induction on their phone at home, and arrive with a QR code. You scan their code in 5 seconds to verify credentials—no paperwork, no filing, no wasted mornings.
For Office Admin Staff
Problem:
You're managing induction records across spreadsheets, paper files, and USB sticks—creating GDPR compliance risks, duplicate records, and no reliable way to track who's completed what training.
Solution:
Onos stores all induction records centrally with role-based access controls meeting GDPR requirements. Every person's complete training history is searchable in seconds. Generate compliance reports instantly.
For Senior & Board-Level Staff
Problem:
Poor induction processes create reputational risk, liability exposure, and client dissatisfaction. You need assurance that everyone on your sites has received appropriate training—but your current systems provide no such confidence.
Solution:
Onos provides enterprise-wide visibility showing induction completion rates, expired certifications, and competency gaps across all sites. Demonstrate to clients and regulators that you have robust systems preventing unauthorised personnel from accessing sites.
How It Works
Four simple steps to transform your induction process
Customise Your Inductions
Build site-specific inductions using Onos's template builder. Include videos, images, PDF documents, and comprehension quizzes. Create different induction paths for different roles.
Invite Workers Digitally
Send induction invitations via email or SMS containing a secure magic link. Workers complete inductions on any device at their convenience before their first site visit.
Verify Credentials On-Site
Upon completion, workers receive a unique QR code. Site managers scan QR codes using the Onos app to instantly verify the person has completed required inductions and is authorised for site access.
Build Comprehensive Records
Each worker's profile accumulates a complete history—inductions completed, incidents, observations, training records. This single source of truth informs procurement decisions.
Real-World Use Cases
See how Digital Inductions solves specific challenges across your organisation
High-Turnover Sites
Features:
- Unlimited induction templates per project
- Bulk invitation sending via CSV upload
- Automated reminder emails for incomplete inductions
- Real-time completion tracking dashboard
Benefits:
Time Saving:
Reduce induction processing time by 90%—from 3 hours to 15 minutes per Monday morning
Productivity Gain:
Site managers focus on supervision instead of administration
First-Day Readiness:
Workers start productively instead of spending half their first day in induction sessions
GDPR Compliance & Data Security
Features:
- Encrypted data storage on AWS servers
- Role-based access controls at company, region, and project level
- Automatic data retention policies
- Secure QR codes preventing unauthorised access
Benefits:
Legal Protection:
Eliminate GDPR breaches from paper records left in site cabins or cars
Audit Confidence:
Demonstrate robust data handling processes during audits
Reduced Liability:
If incidents occur, prove the individual received appropriate training with timestamped records
Client & Consultant Verification
Features:
- Client portal access to induction completion dashboards
- Automated weekly reports showing induction status
- Competency matrix showing skills across workforce
- Printable induction certificates with QR verification
Benefits:
Client Satisfaction:
Proactive transparency builds trust and differentiates your tender submissions
Reduced Admin:
Stop manually compiling bespoke client reports each month
Competitive Advantage:
Demonstrate digital maturity that larger competitors often lack
"Onos digital inductions have transformed our onboarding process. What used to take hours now takes minutes, and we have complete confidence that everyone on site has received proper training with full audit trails."
Dr Katie Martin
Group Health & Safety Director
90%
Reduction in induction processing time
100%
GDPR compliance with digital records
5 sec
QR code verification time
Paper vs Digital Inductions
See how Onos transforms your induction process
| Aspect | Paper Inductions | Onos Digital Inductions |
|---|---|---|
| Processing Time | 2-3 hours per Monday morning | 15 minutes with pre-arrival completion |
| Record Storage | Filing cabinets, spreadsheets, USB sticks | Centralised cloud database with instant search |
| GDPR Compliance | High risk from unsecured paper records | Full compliance with encrypted storage and access controls |
| Verification | Manual paper checks taking 5-10 minutes | 5-second QR code scan |
| Audit Readiness | Days of preparation compiling records | Instant reports with complete audit trails |
| First Impressions | Unprofessional paper-based process | Modern digital experience reflecting company values |
Book Your Demo
See how Onos can transform your induction process in a personalised 30-minute walkthrough
Schedule DemoDownload Guide
Get our comprehensive guide to implementing digital inductions across your organisation
Download PDFStart Free Trial
Try Onos Digital Inductions free for 14 days with full access to all features
Start Trial