More Than Just ADigital Filing Cabinet
SharePoint folders can't tell you when documents were last reviewed, who has access, or which version is current. Onos provides intelligent document management with approval workflows and version control.
ISO
Compliant
Secure
Sharing
100%
Version Control
ISO
9001 Compliant
GDPR
Audit Trails
Secure
External Sharing
Who Benefits From Intelligent Documents?
From site workers to executives, Onos delivers controlled, accessible documents
For Site-Based Staff
The Problem
SharePoint has three RAMS versions—you waste 20 minutes searching and end up calling the office.
The Solution
Clear version numbers, approval status, and instant search finds documents in seconds.
For Office Admin Staff
The Problem
Documents across multiple systems, no review process, no audit trail—GDPR risks everywhere.
The Solution
Centralised storage with access controls, version control, and complete audit trails.
For Senior Leadership
The Problem
Poor document management creates compliance risk and quality failures from outdated procedures.
The Solution
Enterprise analytics showing overdue reviews and systematic document control evidence.
How It Works
Four steps to intelligent document management
Organise In Folders
Create folder hierarchies matching your structure. Onos automatically creates dynamic folders for projects.
Upload & Control
Drag-and-drop upload. Set permissions, enable version control, configure approval workflows.
Share Securely
Grant access via permissions or generate shareable links for external users—time-limited and password-protected.
Review & Audit
Set review reminders. Complete audit trails support GDPR. Analytics reveal usage patterns.
Real-World Applications
See how intelligent document management solves specific challenges
ISO Document Control
- Approval workflows for new versions
- Version numbering and history
- Document status indicators
- Automated review reminders
Benefits
ISO Compliance
Meets ISO 9001, 14001, and 45001 requirements
Quality Assurance
Workers always access current, approved procedures
External Collaboration
- Shareable links with time limits
- Link analytics showing access
- Ability to revoke links
- Contractor directory integration
Benefits
Secure Sharing
Share RAMS without granting system access
Complete Audit Trail
Know exactly who accessed sensitive documents
Ready for Intelligent Document Control?
Choose how you want to get started with Onos Document Manager
Explore All Modules
Document Manager integrates with every Onos module for complete EHSQ.
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