Automate The Monthly Reporting Process That Currently Wastes Days Of Your Time
Chasing sites for incomplete returns, manually compiling data from multiple sources, and calculating AFR metrics from unreliable attendance data consumes days each month whilst delivering reports that are often inaccurate. Onos automates site returns by pulling data from every module, sending reminders for missing information, and generating AFR reports without manual calculation.
Built For Every Role
From site managers to board members, Onos transforms the monthly reporting burden
For Site-Based Staff
Problem:
Every month, head office requests the same data—labour hours, subcontractor hours, incidents, environmental consumption—which you compile from memory and estimates. It takes 2-3 hours you don't have, and you know the data isn't entirely accurate.
Solution:
Onos pre-populates monthly returns with data already captured through other modules. You're only asked to verify pre-populated figures and provide supplementary information. Complete your monthly return in 20 minutes instead of 3 hours, with higher accuracy.
For Office Admin Staff
Problem:
You chase site managers for monthly returns, receive incomplete or late submissions, manually compile data into master spreadsheets, and spend hours checking for errors. Calculating AFR metrics from unreliable hours-worked data undermines reporting credibility.
Solution:
Onos sends automatic reminders before returns are due, and overdue returns trigger escalation alerts. Data submitted by sites is automatically validated against data already in the system. AFR calculations happen automatically using GPS-verified attendance data.
For Senior & Board-Level Staff
Problem:
You rely on monthly site returns to understand operational performance, but you know data quality is poor—sites estimate hours worked and incident details are vague. This creates reputational and legal risk if investigations reveal flawed AFR data.
Solution:
Onos provides auditable monthly returns with complete traceability from reported metrics back to source records. Accurate, defensible safety metrics withstand scrutiny during client audits, insurance reviews, and HSE investigations.
How It Works
Four steps to automated monthly reporting with accurate AFR calculations
Configure Return Templates
Define which data your monthly returns require—labour hours, incident summaries, observation counts, audit results, training compliance, environmental consumption. Onos provides standard templates or customise to match existing formats.
Automated Data Population
At month-end, Onos automatically creates return records for each active site and pre-populates data from other modules—incident counts, observation participation, audit completion, hours worked from digital sign-in.
Site Manager Completion
Site managers receive notifications that monthly returns are ready for completion. They review pre-populated data, add supplementary information (environmental meter readings, labour forecasts), and submit for approval.
Approval & Reporting
Returns route to approvers for review. Approved returns feed into consolidated management reports and AFR calculations happen automatically. Dashboard analytics show completion rates and performance trends.
Features vs Benefits
Real-world use cases showing how automated site returns transform monthly reporting
Defensible Safety Metrics
Features:
- Automatic hours-worked calculation from GPS-verified attendance
- Incident data pulled from incident module (no double-entry)
- Separate tracking of employee vs. contractor hours
- Drill-down from AFR metrics to underlying incident and attendance records
Benefits
- Metric Credibility: 90% improvement in AFR accuracy makes safety metrics defensible during client and insurer reviews
- Time Saving: Eliminate manual AFR calculations saving 2 hours per month
- Legal Protection: Auditable trails from AFR figures to source data protect against claims of misrepresented safety performance
Benefits
- Compliance: Systematic environmental data capture meets SECR and CSRD requirements
- Accuracy: Real-time data capture eliminates retrospective estimation
- Efficiency: Environmental returns completed in 10 minutes vs. 2 hours hunting for utility bills
Automated Sustainability Reporting
Features:
- Monthly prompts for meter readings (electricity, water, gas)
- Fuel delivery and waste collection data from environmental module
- Automatic carbon calculations using UK government factors
- Integration with SECR/CSRD reporting
Zero Manual Follow-Up Required
Features:
- Automatic reminders 7 days before returns due
- Escalation alerts for overdue returns (site manager → regional manager)
- Completion dashboard showing return status across portfolio
- Bulk reminder capability for multiple overdue returns
Benefits
- Accountability: Automated escalation eliminates need for manual chasing
- Timeliness: Reduce average submission time from 10 days after month-end to 3 days
- Quality: Approval workflows prevent incomplete or inaccurate returns being finalised
"Effective communication between the site and office is important but can be a challenge. Site reports are automated on Onos with data from the EHSQ modules to reduce admin. Working hours are then used with Incident data to generate AFR reports and KPIs with no admin required."
— Onos Monthly Site Returns, 2025
Reduction in Site Admin Time
From 3 hours to 20 minutes per return
Manual AFR Calculations
Automatic calculations eliminate spreadsheet errors
Manual vs. Automated Site Returns
See the difference Onos makes to your monthly reporting
| Criteria | Manual Monthly Returns | Onos Site Returns |
|---|---|---|
| Time Per Return | 3 hours per site compiling from memory and estimates | 20 minutes verifying pre-populated data |
| Chasing Overdue Returns | 4 hours per month chasing overdue returns | Automated reminders and escalation—zero chasing time |
| AFR Calculations | Manual calculations prone to formula errors | Automatic calculations with complete accuracy |
| Data Currency | Data accurate to last week (if lucky) | Real-time data populated directly from source modules |
| Data Validation | No validation—errors discovered during audits | Automatic validation against source records prevents inconsistent data |
Book Site Returns Demo
We'll demonstrate how data auto-populates from other modules, show the site manager completion experience, walk through approval workflows, and generate sample AFR reports.
Schedule DemoDownload Return Template Library
Get our library of monthly return templates for construction, manufacturing, and facilities management—import directly into Onos or customise to your requirements.
Get TemplatesCalculate Your Admin Time Savings
Estimate hours saved by automating monthly returns. Most companies with 10+ active sites save 150-200 hours annually—time that can be reinvested in improvement activities.
Calculate Savings